A procurement-compliant contract addendum for real estate photographers and 3D tour providers working on government or municipal projects, covering W-9, prevailing wage, vendor registration, and public-records obligations.
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The Government Municipal Contract Addendum is a procurement-compliant supplemental agreement for real estate photographers, 3D-tour creators, and reality-capture professionals working under contract with a government or municipal agency. It layers compliance obligations onto an existing services agreement, addressing vendor registration, W-9 and tax withholding, prevailing-wage certification, public-records disclosure, FAA Part 107 drone requirements, and insurance — the provisions that standard creative-services contracts typically omit when a public-sector client is involved.
Use the Government Municipal Contract Addendum whenever a photography or 3D-tour engagement is with a city, county, state agency, public school district, transit authority, or other government body. It is especially relevant when the agency requires vendor-portal registration before issuing a purchase order, when the project involves drone flights over public property, or when the contract value or project type triggers prevailing-wage rules in the applicable jurisdiction.
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This Addendum supplements any underlying services agreement between your photography or 3D-tour business and a government or municipal agency. It establishes the compliance layer that most standard creative-services contracts simply don't address — procurement codes, vendor portals, tax forms, and public-records obligations.
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Before a single shutter clicks, the Addendum confirms you are registered in the agency's vendor management system under your assigned **Vendor Registration ID** and that you hold all licenses required by your governing state. It also obligates you to flag any ownership or licensure changes that could affect your eligibility — exactly the kind of disclosure language agency procurement officers look for.
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The template sets a hard **W-9 submission deadline**, ties that date to your Vendor Registration ID, and spells out the agency's right to withhold backup withholding if a valid form isn't received on time. No more chasing paperwork mid-project.
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If your state or municipality triggers prevailing-wage rules on public-improvement contracts, this section certifies your compliance for the correct **job classification**, requires you to maintain certified payroll records for three years, and flows those obligations down to subcontractors.
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All UAS flights must comply with FAA Part 107, and any LAANC or waiver authorizations must be secured **before** takeoff — with an explicit prohibition on capturing imagery beyond the scope authorized in writing by the agency.
Other templates capture pros use alongside this one.
Photography for Insurance Claims Engagement — WGAN 2026 form template.
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