A hotel and hospitality-specific media services agreement for photographers, 3D tour creators, and drone operators covering rooms, common areas, F&B, spa, and event spaces.
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The Hotel Hospitality Media Agreement is a contract template for photographers, 3D tour creators, drone operators, and reality-capture professionals hired to produce media assets for hotel and hospitality properties. It establishes the scope of spaces covered, deliverable types, usage rights broken down by platform, guest and staff privacy rules, payment and cancellation terms, and intellectual property ownership — all tailored to the operational and legal realities of commercial hotel shoots.
Use the Hotel Hospitality Media Agreement before any paid shoot at a hotel, resort, inn, or branded hospitality property. It is appropriate when the scope includes guest rooms, lobbies, F&B outlets, spa facilities, pools, or event spaces. It is especially relevant when deliverables include Matterport or iGUIDE 3D tours, drone footage, or video intended for OTA listings, direct-booking websites, or group-sales presentations.
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This agreement covers the full breadth of a hotel property — guest rooms and suites, lobby and common areas, food and beverage outlets (restaurant, bar, and lounge), spa and fitness facilities, pool and outdoor recreation areas, and event/meeting/ballroom spaces. You specify which deliverable types apply: still photography, Matterport 3D tour, iGUIDE virtual tour, aerial/drone footage, or video walk-through.
One of the most critical sections for hospitality clients, the agreement breaks usage rights down by platform:
The agreement requires Client to collect a Staff Appearance Release for any identifiably captured team member, limits staff appearances to on-brand uniforms, and prohibits use of staff likenesses as endorsements. Incidental guest captures must be blurred or cropped in final deliverables unless the hotel secures explicit written guest consent — a key risk-management provision for hotel shoots.
If the hotel cancels with fewer than the agreed notice period of business days, the deposit is forfeited. If Photographer has already mobilized, a 50% kill fee on the remaining balance applies — plus any out-of-pocket travel expenses already incurred.
Other templates capture pros use alongside this one.
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A commercial statement of work for real estate photographers and 3D tour providers covering multiple buildings in a single campus, portfolio, or industrial-park engagement.
A commercial as-built deliverable specification for facilities managers and AEC clients covering room measurements, HVAC/panel locations, and multi-format exports (RVT, DWG, PDF).
