A professional agreement for Matterport and still-photo property inventory scans performed for insurance underwriting or claims documentation purposes.
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The Insurance Documentation Scan Agreement is a professional services contract between a photographer or reality-capture specialist ("Service Provider") and a client engaging Matterport 3D digital twin captures and still photographs specifically for insurance underwriting review, policy issuance support, or claims documentation. It defines deliverables, fees, cancellation terms, intellectual property rights, confidentiality obligations, and liability limits for property inventory scans performed at a designated address.
The Insurance Documentation Scan Agreement is appropriate whenever a photographer or Matterport operator is hired to scan a residential or commercial property for insurance purposes — including pre-policy underwriting inspections, post-loss claims documentation, and property inventory records. It is also suitable when an insurer, adjuster, property manager, or homeowner commissions a 3D tour or still-photo set that will be submitted to an insurance carrier or used in a claims file.
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This Agreement is entered into between **[PHOTOGRAPHER LEGAL NAME]** ("Service Provider") and **[CLIENT LEGAL NAME]** ("Client") for property inventory scanning services at **[PROPERTY ADDRESS]**. Services consist of a Matterport 3D digital twin capture and associated still photographs expressly intended for insurance underwriting review, policy issuance support, or claims documentation — the "Permitted Purpose."
Any use of deliverables beyond the Permitted Purpose requires prior written authorization from Service Provider.
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Service Provider will deliver:
All deliverables will be available within **[DELIVERY DAYS]** business days of the completed scan, provided full payment has been received.
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The base fee is **[BASE FEE]**, payable prior to or on the day of the scan session. Key billing terms include:
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The 3D scan and photographs are documentation tools intended to *support*, not replace, professional insurance inspections or appraisals. Matterport measurements are approximate, and Service Provider is not liable for errors generated by the Matterport platform or third-party measurement software.
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Service Provider agrees not to use scan data or property images for marketing or portfolio purposes without prior written consent from Client. This obligation survives termination of the Agreement for **[CONFIDENTIALITY YEARS]** years.
Other templates capture pros use alongside this one.
Photography for Insurance Claims Engagement — WGAN 2026 form template.
A professional COI request template for real estate photographers and 3D tour providers to furnish clients with proof of insurance coverage, additional-insured designations, and policy limits.
A commercial statement of work for real estate photographers and 3D tour providers covering multiple buildings in a single campus, portfolio, or industrial-park engagement.
A commercial as-built deliverable specification for facilities managers and AEC clients covering room measurements, HVAC/panel locations, and multi-format exports (RVT, DWG, PDF).
