Past Due Collections Notice

What is the Past Due Collections Notice?

The Past Due Collections Notice is a three-stage escalating debt-recovery template designed for real estate photographers, 3D tour creators, and reality-capture professionals. It covers unpaid invoices at T+7, T+30, and T+60 days past due, moving from a friendly reminder through a firm follow-up to a formal collections referral notice. The template includes a running balance breakdown, late-fee accrual language, small-claims court guidance, and dispute resolution terms tied to a specified governing state.

When should you use this form?

The Past Due Collections Notice is appropriate when a client has not paid an invoice for real estate photography, Matterport 3D tours, drone capture, or related reality-capture services after the original due date has passed. Use Stage 1 at seven days past due, Stage 2 at thirty days when late fees have activated, and Stage 3 at sixty days before referring the account to a collections agency or filing in small-claims court.

What's included in this template?

• Parties and invoice reference fields (photographer, client, invoice number, property address)
• Running balance table with original amount, accrued late fees, and total due
• Three-stage escalation ladder with deadlines at T+7, T+30, and T+60 days
• Collections agency referral threshold and small-claims court threshold by governing state
• Credit-reporting disclosure language for Stage 3 formal notice
• Payment remittance instructions with accepted payment methods
• Five-day written dispute window with waiver and arbitration clause
• Governing law and jurisdiction designation field

How do I fill out this form?

1. Open the form at forms.wgan.info. Navigate to forms.wgan.info and locate the Past Due Collections Notice template in the Real Estate Photography or Collections category, then click to open the online form.
2. Select the escalation stage. Choose Stage 1 (T+7), Stage 2 (T+30), or Stage 3 (T+60) to load the appropriate tone and deadline language for the client's current number of days past due.
3. Enter parties and invoice details. Fill in the photographer's legal name, client's legal name, invoice number, invoice date, property address, and the original invoice amount in the designated fields.
4. Input balance and collections thresholds. Enter the accrued late fee amount, total balance due, collections agency name and referral threshold, small-claims threshold, and the governing state for late-fee and legal references.
5. Review the completed notice on screen. Read through the generated notice to confirm all bracketed placeholders have been replaced, deadlines are correct for the selected stage, and the balance figures are accurate.
6. Download and send the notice. Click the download button to save the completed Past Due Collections Notice as a PDF, then deliver it to the client via the method required by the original service agreement.

Preview

First 2 pages shown — watermarked. Subscribe to fill out and download the unbranded document.

Table of contents

1. 1. Parties and Invoice Reference
2. 2. Services Rendered
3. 3. Current Amount Owed
4. 4. Escalation Ladder and Deadlines
5. 5. Collections Agency and Small-Claims Thresholds
6. 6. How to Remit Payment
7. 7. Dispute Resolution
8. 8. Governing Law
9. 9. Contact Information

What's included

• Three-stage escalation ladder: T+7, T+30, and T+60 notices
• Automatic late-fee calculation and running balance disclosure
• Collections agency referral trigger with named agency field
• Small-claims court threshold with governing-state reference
• Attorney's fees and collection-cost recovery language
• Dispute window and written-dispute process for clients
• Payment instruction section tied to original invoice number
• Partial-payment and written payment-plan safeguards
• Governing law and binding arbitration clause
• Fully reusable template with 16 fill-in placeholders