Pet Occupant Instructions

What is the Pet Occupant Instructions?

The Pet Occupant Instructions is a shoot-day preparation checklist issued by a real estate photographer to a property occupant or contact before a scheduled session. It documents the agreed vacate window, a specific pet containment location, a pre-shoot staging checklist for pet-related and personal items, privacy objection deadlines, and the delay and return-visit fee schedule — creating a signed record that reduces on-site disputes and last-minute cancellations.

When should you use this form?

Use the Pet Occupant Instructions any time a property being photographed, scanned for a 3D tour, or captured for reality-capture work has resident pets or occupants who will be present. It is especially useful for occupied listings where a seller or tenant must temporarily vacate, for short-term rental turnovers where animals are routinely on site, and for any shoot where a delay fee policy needs to be documented before the session begins.

What's included in this template?

• Parties and property section linking requirements to a specific address and named contact
• Shoot date, vacate-by time, and earliest return time with 24-hour notification rule
• Pet containment clause specifying an agreed location such as a crate, laundry room, or off-site boarding
• Photographer liability exclusion for unattended or unsecured animals
• Pre-shoot staging checklist covering dishes, toys, beds, litter boxes, and crates
• Privacy expectations with a firm objection deadline and closed-door do-not-photograph rule
• Grace period, per-increment delay fee, and flat return-visit fee schedule
• Acknowledgment and agreement signature block for occupant sign-off

How do I fill out this form?

1. Open the form at forms.wgan.info. Navigate to forms.wgan.info and locate the Pet Occupant Instructions template in the shoot-day preparation checklist category to open the online form builder.
2. Enter parties and property details. Type the photography business name, occupant or property contact name, and the full property address so the document is tied to a specific shoot location.
3. Set shoot date and absence window. Input the scheduled shoot date, the required vacate-by time, and the earliest permitted return time to give the occupant a clear and documented absence window.
4. Specify pet containment and fees. Select or describe the agreed containment location for any pets, then enter the grace period length, per-increment delay fee amount, and flat return-visit fee to complete the rate card.
5. Review all checklist sections. Confirm the pre-shoot staging checklist items, privacy objection deadline, and closed-door photography rule are accurate for the specific property and session.
6. Download and send the completed form. Click the download button to save the finished PDF, then send it to the occupant or property contact for review and signature before shoot day.

Preview

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Table of contents

1. Parties and Property
2. Shoot Date and Absence Window
3. Pet Containment
4. Pre-Shoot Staging — Pets and Personal Items
5. Privacy Expectations
6. Return-Visit and Delay Fees
7. Acknowledgment and Agreement

What's included

• Occupant absence window with clear vacate and return times
• Named pet containment location agreed before shoot day
• Checklist to remove dishes, toys, beds, and litter boxes
• Personal-item and privacy-sensitive document removal guidance
• Do-not-photograph room protocol for closed doors
• Media-use and portfolio publication privacy deadline
• Timed delay grace period with per-increment fee structure
• Return-visit rescheduling fee trigger and amount
• Occupant acknowledgment signature block