A job-intake form listing agents complete to give real estate photographers secure, accurate property-access details before every shoot.
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The Property Access & Lockbox Details form is a job-intake document that listing agents complete before a real estate photography or 3D tour shoot. It consolidates property address, MLS number, entry-point instructions, lockbox codes, alarm disarm sequences, garage access, pet warnings, and restricted areas into a single structured submission. Photographers receive every access credential and site-specific detail they need before arriving, reducing shoot-day delays, accidental alarm triggers, and miscommunication between agents and photographers.
Use the Property Access & Lockbox Details form any time a listing agent — rather than a homeowner — is coordinating access for a real estate photo shoot, Matterport 3D tour, or reality-capture session. It is especially important when the photographer will enter an occupied or alarmed property without the agent present, when a lockbox or gate code must be transmitted securely, or when pets, restricted rooms, or a building lobby create access complexity that a simple text message cannot reliably capture.
First 2 pages shown — watermarked. Subscribe to fill out and download the unbranded document.
Capture the full property address, MLS number, and property type in one place — so your shoot brief and delivered files are always tagged correctly from day one.
The listing agent's name, email, and mobile phone are locked in at submission, giving you a single source of truth if anything changes on shoot day.
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Choose the best entry point from a simple dropdown — front, side, rear, garage, building lobby, or other — and add turn-by-turn directions the photographer can follow without a prior site visit.
Gate code, lockbox location, and lockbox code each have their own dedicated field, stored securely and visible only to the receiving photographer.
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This is where most shoot-day disasters are prevented. The form captures:
One accidental trigger costs more in time and trust than the entire shoot fee. This section removes that risk.
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Agents confirm whether pets are present, describe the containment plan room by room, and flag any aggressive or allergy-relevant animals — protecting both the photographer and the homeowner.
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List every room, item, or area that must not appear in photos or the 3D tour: personal documents, safes, medication, a home-office whiteboard. An optional reason field gives the photographer context without it ever being published.
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The agent's submission acts as a confirmation that all codes and details are accurate and current, and that they hold authority to grant access — giving your liability chain a clean, documented starting point.
Official sources to consult when customizing this template. These supplement, but do not replace, advice from a qualified attorney licensed in your jurisdiction.
Standards and best practices for building documentation and digital twins.
Other templates capture pros use alongside this one.
A pre-delivery QA checklist for real estate photographers and 3D tour creators to verify every deliverable before sending to the client.
A specialized shoot-request contract for real estate photographers covering twilight/blue-hour timing precision, extra fees, weather cancellation, and re-shoot policies.
A structured reshoot request form for real estate photographers and tour creators to document scope changes, apply the correct rate tier, and confirm turnaround commitments.
Job Intake Sheet — WGAN 2026 form template.
