A pre-delivery QA checklist for real estate photographers and 3D tour creators to verify every deliverable before sending to the client.
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The QA / Delivery Checklist is a structured pre-delivery verification form for real estate photographers, 3D tour creators, and reality-capture professionals. It walks through nine sequential sections — from job identification and file naming to licensing attachments and the final delivery email — ensuring every deliverable meets agreed standards before it reaches the client. The checklist creates a timestamped paper trail for each job and catches errors such as file count mismatches, sky-replacement halos, and missing license documents before they cause client disputes.
The QA / Delivery Checklist should be used immediately after post-processing is complete and before any delivery link or email is sent to a client. It is especially relevant when a job includes multiple deliverable types — still images, a Matterport or iGUIDE 3D tour, and video — or when virtual staging, sky replacement, or licensed drone footage is involved. It is also appropriate when a studio employs editors or contractors whose output needs a standardized sign-off before the photographer's name goes on the delivery.
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Every checklist begins by anchoring the record to a specific job: photographer or studio name, client name, property address, and an order reference number. Shoot date and delivery due date are captured so you always have a timestamped paper trail.
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Before a single file leaves your hard drive, this section asks you to confirm that every exported file follows your agreed naming convention — no generic camera identifiers (IMG_, DSC_), no spaces, no rogue special characters. Critically, the **expected file count from the SOW** is compared against the **actual exported file count**, so count mismatches are caught here, not in the client's inbox.
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Work through a structured visual pass covering:
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If a Matterport, iGUIDE, or equivalent hosted tour is in scope, you'll confirm the link opens on both desktop and mobile, scan alignment errors are resolved, and room labels are accurate. Video files are reviewed at full playback speed for jump cuts, audio sync issues, and color grading breaks.
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A plain-language summary of the license terms is recorded, and a copy of the license document is confirmed as placed inside the delivery folder — named clearly so the client can't claim they never saw it.
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Final sections walk you through verifying the cloud backup completed successfully, testing the shareable folder link in an incognito window, and reviewing the draft delivery email for the property address, job reference, license reminder, and professional tone — before you hit send.
Official sources to consult when customizing this template. These supplement, but do not replace, advice from a qualified attorney licensed in your jurisdiction.
Standards and best practices for building documentation and digital twins.
Other templates capture pros use alongside this one.
Job Intake Sheet — WGAN 2026 form template.
A specialized shoot-request contract for real estate photographers covering twilight/blue-hour timing precision, extra fees, weather cancellation, and re-shoot policies.
A structured reshoot request form for real estate photographers and tour creators to document scope changes, apply the correct rate tier, and confirm turnaround commitments.
A job-intake form listing agents complete to give real estate photographers secure, accurate property-access details before every shoot.
