A site-access addendum for real estate and commercial photographers navigating security badging, escorts, background checks, restricted areas, and after-hours access at commercial properties.
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The Security Badging Site Access Addendum is a supplemental contract template for real estate photographers, 3D tour creators, and reality-capture professionals working at commercial properties that require visitor badges, escort supervision, or formal security clearance. It attaches to a primary service agreement and governs credentialing lead times, escort obligations, restricted-area disclosures, after-hours access logistics, pass-through fees, and confidentiality of captured scan data and floor-plan metadata.
Use this addendum when a shoot is scheduled at a Class-A office tower, data center, government-adjacent facility, hospital campus, or any commercial property that requires a visitor badge, background-check authorization, or dedicated security escort. It is also appropriate when a building's security team has issued a restricted-area list, when after-hours or weekend access requires key-card coordination, or when credentialing costs will be billed as pass-through line items on the invoice.
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This Addendum supplements your primary service agreement and governs every aspect of gaining — and maintaining — physical access to commercial properties that require visitor badges, escort supervision, or formal security clearance. It identifies the property, names both parties, and sets the effective date to your scheduled shoot.
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Commercial buildings often require days or weeks of advance notice before a visitor badge or background-check authorization can be processed. This section locks in a **required lead-time window** — you specify how many calendar days before the shoot Client must notify you — and clearly states who pays third-party credentialing costs:
Many Class-A office towers, data centers, and government-adjacent buildings require a **dedicated security escort** throughout the entire visit. This section:
Sensitive equipment rooms, trading floors, and executive areas are often off-limits. You'll receive a written restricted-area list before arrival, and any on-day surprises that extend your time on-site trigger your **standard hourly rate** automatically — no awkward renegotiation needed.
Late-evening or weekend shoots require key cards, security codes, and emergency contacts delivered to you **hours in advance**, not minutes. A clearly stated after-hours surcharge covers the added coordination burden and is due before the session begins.
All base fees, pass-through costs, and after-hours surcharges are consolidated in one transparent payment section. A confidentiality clause covers raw scan data and floor-plan metadata, with a defined deletion deadline post-delivery. Insurance minimums and certificate deadlines round out the professional protections both parties need.
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A commercial statement of work for real estate photographers and 3D tour providers covering multiple buildings in a single campus, portfolio, or industrial-park engagement.
A commercial as-built deliverable specification for facilities managers and AEC clients covering room measurements, HVAC/panel locations, and multi-format exports (RVT, DWG, PDF).
