A disclosure and request form for real estate photographers offering virtual staging services, covering image selection, MLS compliance, style preferences, and per-image pricing.
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The Virtual Staging Request Disclosure is a written agreement between a real estate photography business and a client that governs the scope, pricing, style preferences, and MLS compliance obligations for virtual staging services applied to a specific property. It documents which images are selected for staging, locks in per-image fees and revision rounds at signing, and places regulatory disclosure responsibility on the client for MLS, NAR, and state real estate commission requirements.
The Virtual Staging Request Disclosure should be used any time a real estate photographer or virtual staging provider accepts a client order to digitally furnish or decorate listing photos. It is especially important when working with agents whose MLS boards require explicit "Virtually Staged" labeling, when a single order covers multiple rooms or style categories, or when the photographer needs a signed record of the agreed image count, fee, and delivery timeline before staging work begins.
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This disclosure documents the virtual staging request between your photography business and your client, tied to a specific property address. Both parties sign before any staging work begins — creating a clear paper trail that protects you from disputes over scope, style, and MLS compliance.
You specify exactly how many images will be staged and attach a shot list as Exhibit A. Only those images are covered by the quoted fee. Any additions after signing trigger a new per-image charge, keeping scope creep firmly in check.
Payment is due before staging begins; staged images are withheld until funds clear.
Client selects from named style categories — Modern/Contemporary, Traditional, Transitional, Scandinavian, Coastal, Farmhouse, or Luxury. The agreement acknowledges that staging is a creative process, protecting you from demands to replicate specific branded furniture pieces or copyrighted designs.
This is the section that sets this form apart. The agreement:
Staged images are delivered within the agreed number of business days after payment and source files are received — via your preferred delivery portal in JPEG, PNG, TIFF, or a combination — at MLS-ready resolution.
Other templates capture pros use alongside this one.
Homeowner Prep Checklist — WGAN 2026 form template.
Real Estate Agent Prep Checklist — WGAN 2026 form template.
A property-prep checklist for real estate photographers and staging coordinators that guides homeowners through decluttering, counter clearance, personal-photo removal, closet organization, and storage best practices before a shoot.
A concise, printer-friendly one-pager for listing agents to share with sellers outlining exactly how to prepare a property before a professional real estate photo or 3D tour shoot.
