Commercial Location Release

What is the Commercial Location Release?

The Commercial Location Release is a contract template designed for photographers, 3D-tour creators, and reality-capture professionals working inside retail stores, restaurants, offices, and other commercial premises. It documents the business owner of record's authority to grant shoot access, approves the reproduction of visible brand marks and signage, addresses customer and third-party interactions on shoot day, and defines the permitted commercial and portfolio uses for the resulting images and virtual-tour content.

When should you use this form?

The Commercial Location Release is appropriate whenever a photographer or 3D-tour creator is hired to capture the interior or exterior of an operating business — a restaurant before service hours, a retail showroom for a real estate listing, a corporate office for an investor presentation, or a franchise location for marketing collateral. It is especially important when branded signage, trade dress, or employee and customer interactions will be visible in the final deliverables.

What's included in this template?

• Parties and property identification for commercial premises (retail, restaurant, office)
• Business-owner-of-record verification with title and authority confirmation
• Brand-mark visibility approval granting a non-exclusive, royalty-free license for visible logos and signage
• Customer and third-party interaction protocols, including required on-site signage at public entrances
• Permitted uses enumerated: MLS listings, digital/print marketing, 3D virtual tours, investor presentations, and photographer portfolio
• Fees, deposit structure, and 1.5% monthly late-fee escalation with file-withholding clause
• Intellectual property and licensing terms distinguishing session scope from broader third-party licensing
• Cancellation and rescheduling terms, governing law, and dispute resolution clause

How do I fill out this form?

1. Open the form at forms.wgan.info. Navigate to forms.wgan.info and locate the Commercial Location Release template in the forms library. Click the template to open the online form editor in your browser.
2. Enter parties and property details. Type the photographer's name and business entity, the business owner of record's full legal name and title, and the full address of the commercial premises being photographed or scanned.
3. Configure scope, uses, and fees. Select the permitted uses that apply — such as MLS listings, 3D virtual tours, or investor presentations — then enter the session date, deposit amount, balance due date, and any agreed late-fee grace period.
4. Review brand-mark and interaction settings. Confirm that the brand-mark visibility approval and customer-interaction provisions reflect the actual conditions of the shoot, including whether entrance signage will be posted by the location owner.
5. Generate and download the completed release. Click the generate or download button to produce a filled PDF of the Commercial Location Release. Save the file to your device for review before sending to the signing party.
6. Send for signature and retain a countersigned copy. Deliver the PDF to the business owner of record for signature prior to shoot day. Store the fully countersigned copy in your project records alongside the invoice and any deposit receipts.

Preview

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Table of contents

1. Parties and Property
2. Scope of the Session
3. Business-Owner-of-Record Verification
4. Brand-Mark Visibility Approval
5. Customer and Third-Party Interactions
6. Permitted Uses
7. Fees and Payment
8. Deliverables and Delivery Timeline
9. Intellectual Property and Licensing
10. Representations and Warranties
11. Indemnification
12. Limitation of Liability
13. Cancellation and Rescheduling
14. Governing Law and Dispute Resolution
15. Entire Agreement

What's included

• Business-owner-of-record verification with title and authorization language
• Brand-mark and logo visibility approval clause
• Customer and third-party incidental-appearance scope
• Permitted uses: listings, marketing, portfolio, and investor materials
• Deposit, balance, and late-fee payment structure
• Deliverables timeline, revision rounds, and delivery method
• Photographer intellectual property retention and limited license grant
• Indemnification for brand IP and third-party appearance claims
• Cancellation and rescheduling policy with deposit refund terms
• Governing law, mediation, and dispute resolution clause