A structured agreement for real estate photographers and 3D tour providers to formally transfer Matterport, iGUIDE, or similar tour hosting from the photographer's account to the client's account.
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The Hosting Subscription Handoff Agreement is a structured contract template that governs the formal transfer of 3D virtual tour hosting — on platforms such as Matterport, iGUIDE, or Kuula — from a real estate photographer's platform account to a client's own account. It defines the property being transferred, the hosting platform involved, the one-time transfer fee, the exact date billing responsibility shifts, and a seven-step initialed checklist that both parties complete to confirm a clean, documented handoff.
Use the Hosting Subscription Handoff Agreement when a client requests ownership of a hosted 3D tour that currently lives in the photographer's platform account. Common triggers include a client moving to an in-house marketing team, a listing agent wanting direct MLS embed control, or a property management company consolidating tours under a single account. It is also appropriate when terminating a pass-through billing arrangement for recurring hosting fees.
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This agreement governs the formal transfer of 3D virtual tour hosting — on platforms such as Matterport, iGUIDE, or Kuula — from the photographer's platform account to the client's own account. It identifies the property, the hosting platform, and the exact moment billing and administrative responsibility shifts hands.
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A one-time **Account Transfer and Setup Fee** compensates the photographer for the administrative work of coordinating the handoff. The agreement also makes clear that all future platform subscription charges are the client's direct responsibility once the transfer completes — no more pass-through billing surprises.
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If the photographer was previously billing hosting costs as a line item or bundled fee, this section formally closes that arrangement. It also allocates any platform-side migration fees — such as Matterport account transfer charges — to the client, keeping the photographer's exposure clean.
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Before the transfer is initiated, the photographer delivers an exported analytics summary (view counts, session data, heat maps). Both parties acknowledge upfront that some data may not survive the platform migration, protecting the photographer from after-the-fact disputes.
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The heart of the agreement is a concrete, initialed checklist:
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For a defined number of days after transfer, the photographer retains collaborator-level read-only access — useful for QA, troubleshooting, and responding to MLS or third-party disputes — without carrying any ongoing hosting liability.
Other templates capture pros use alongside this one.
A Matterport-specific 3D scanning services agreement for real estate photographers covering Pro3/Pro2 capture, tour hosting, embed rights, and tour lifecycle management.
A deliverable specification template for digital-twin projects defining point-cloud density, export formats, accuracy tolerances, turnaround times, and post-delivery revision windows for real estate scanning professionals.
A legally structured transfer form for reassigning a 3D virtual tour to a new listing agent, brokerage, or property owner — covering acknowledgment, acceptance, and hosting-account updates.
A client-ready iGUIDE capture services agreement for 3D scanning providers covering floor plans, GLA verification, Planitar hosting, MLS licensing, and add-on services.
