A professional late-fee and collections policy for real estate photographers and 3D tour providers, covering grace periods, monthly interest, and escalation through small-claims court.
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The Late Fee Collections Policy is a structured billing-enforcement document for real estate photographers, Matterport/iGUIDE scan providers, drone operators, and related proptech professionals. It defines payment due dates, grace periods, compounding monthly interest on unpaid balances, and a four-step escalation ladder that progresses from courtesy reminders through certified-mail demand letters, service suspension, and small-claims court filing. All dollar thresholds, day counts, and interest rates are fillable fields the photographer controls.
The Late Fee Collections Policy should be used whenever a real estate photography or 3D tour business issues invoices to agents, brokers, builders, or property managers and needs a written enforcement framework on file. It is especially relevant when a client has already missed a payment deadline, when a new client has a history of slow payment, or when a photographer wants to establish consistent billing terms before scaling to higher invoice volumes.
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This policy applies to all invoices issued by your real estate photography or 3D tour business — covering photography, Matterport/iGUIDE scanning, drone aerial services, and related proptech deliverables. By retaining any deliverable or making any partial payment, the Client acknowledges and agrees to every term below.
Invoices are due within your chosen number of calendar days from the invoice date. You extend a courtesy grace period (typically **10 days**) before any late fee is assessed — giving clients fair warning while protecting your cash flow.
Once the grace period lapses, a **monthly late fee** (typically **1.5%**) is assessed on the outstanding unpaid balance and compounds on the same calendar day each subsequent month until paid in full. Payments are applied to accrued fees first, then principal — and no fee is waived without your written sign-off.
The policy walks through four clearly defined steps:
Each threshold is a fillable number you control, so the ladder fits your business risk tolerance.
When the total balance (principal + late fees + documented collection costs) hits your specified dollar threshold, you **automatically proceed to small-claims court** in your governing state — no additional notice required. Client agrees to that state as exclusive jurisdiction.
Clients must raise disputes **in writing** within your defined dispute window (e.g., 7 days). Undisputed line items remain due on time regardless of any pending dispute, and failure to object within the window waives the right to contest those charges entirely.
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