A professional notice sent by real estate photographers and 3D tour providers to licensees about upcoming license expiration, with renewal, expansion, and discontinuation options.
Last updated
The License Expiration and Renewal Notice is a professional written notice issued by real estate photographers, 3D tour providers, and reality-capture specialists to agents, brokerages, or proptech platforms holding a media license for a specific property. It documents the original license terms, states the expiration date, and presents the licensee with three formal options: renew, expand, or discontinue use — including mandatory removal obligations and enforcement language for non-compliance.
The License Expiration and Renewal Notice is appropriate whenever a previously issued media license — covering still photos, Matterport 3D tours, iGUIDE scans, aerial video, or similar assets — is approaching its end date. Use it when a listing agent or brokerage is still actively using licensed content past the original term, when a proptech platform holds syndication rights that need renegotiating, or when a photographer wants to formally offer renewal or expansion tiers before pursuing enforcement.
First 2 pages shown — watermarked. Subscribe to fill out and download the unbranded document.
This notice is issued by your photography business to the named Licensee — an agent, brokerage, or proptech platform — regarding media assets originally licensed for a specific property. The template opens with a clean summary identifying the **original license date**, the **property address**, and a plain-language description of the **licensed assets** (still photos, Matterport 3D tours, aerial video, iGUIDE scans, etc.) and the **approved platforms** on which they may currently be used.
The notice clearly states the **license expiration date** and the critical **renewal deadline**. If no action is taken by the deadline, all rights terminate automatically — no ambiguity, no grace-period disputes.
Licensees are offered a straightforward path to continue: a flat **renewal fee** covers an additional term (you set the number of months). The clause specifies that payment must be received in full before the deadline to maintain uninterrupted use, and that continued use without payment constitutes an unlicensed infringement.
Three upgrade tiers are priced individually so you can mix and match:
Each expansion fee is stated as a separate line item, keeping invoicing transparent.
If the Licensee opts out, the template sets a firm **removal deadline** and requires them to:
Non-compliance triggers enforcement language referencing **DMCA takedown notices**, injunctive relief, and statutory or actual damages — giving your notice real legal weight.
Other templates capture pros use alongside this one.
A photographer-to-publisher editorial use license granting limited, credit-line-required rights for journalism and editorial contexts, excluding advertising and commercial promotion.
Image License Addendum — WGAN 2026 form template.
Real Estate Media License Agreement — WGAN 2026 form template.
A photographer-friendly non-exclusive license granting one or more clients limited image rights while the photographer retains full copyright and freedom to relicense the same work.
