A tenant-facing consent release allowing real estate photographers and 3D-tour providers to shoot an occupied rental property, covering privacy, personal-property visibility, and review rights.
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The Tenant Occupancy Consent is a written release agreement used by real estate photographers, Matterport tour creators, and reality-capture professionals when shooting an occupied rental property. It documents the tenant's informed consent to a photography or 3D-media session inside their active residence, and addresses privacy expectations, personal-property visibility, media review rights, and the limited license granted to market the specific property for sale or lease.
The Tenant Occupancy Consent is appropriate any time a rental property is listed for sale or re-lease while a tenant is still living there. Use it before conducting still photography, Matterport or iGUIDE 3D tours, drone imagery, video walkthroughs, or floor-plan scans in an occupied unit — particularly when personal belongings, medications, financial documents, or identifying items may appear on camera.
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This Tenant Occupancy Consent is entered into between the Photographer (or media production company) and the tenant(s) currently residing at the property being listed for sale or lease. It establishes a clear, written record that the tenant has knowingly consented to a photography or immersive-media session inside their occupied home.
The agreement specifies exactly what will be captured — still photography, Matterport or iGUIDE 3D tours, drone/aerial imagery, video walkthroughs, or floor-plan scans — along with the scheduled date, start time, and estimated duration. Tenants know precisely what to expect and when.
This is the heart of the form. Key provisions include:
The form plainly states that the property will be photographed in its current occupied ("lived-in") condition. If the tenant has staging preferences, they must notify the Listing Agent in writing within a defined window before the shoot — protecting all parties from last-minute disputes.
Tenants may request a private preview gallery within a defined number of hours after the session ends. They can flag specific images containing Personal Items for withholding, provided their removal doesn't materially impair the listing package. If no request is made within the window, the right is waived and delivery proceeds automatically.
The license granted is narrow by design: non-exclusive, royalty-free, limited to marketing the specific property for sale or lease, and it terminates automatically upon sale or re-lease — preventing media from drifting into stock libraries or unrelated advertising.
Other templates capture pros use alongside this one.
Property Release — WGAN 2026 form template.
Person Release — WGAN 2026 form template.
Location Access Release — WGAN 2026 form template.
A release granting real estate photographers permission to capture HOA common areas and amenities, signed by an authorized HOA board member or property manager on behalf of the association.
