A client-service agreement for real estate photographers and tour creators providing short-term rental media, covering seasonal refreshes, platform licensing, and guest-book photo rights.
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The Vacation Short-Term Rental Media Agreement is a client-service contract for real estate photographers, 3D tour creators, and drone operators providing media for short-term rental properties. It defines scope, fees, seasonal refresh rates, platform licensing for Airbnb, VRBO, and Booking.com, guest-book and in-property display rights, FAA Part 107 drone compliance, and standard legal protections including copyright ownership, indemnification, and dispute resolution.
Use the Vacation Short-Term Rental Media Agreement when a vacation rental host or property manager commissions photography, a Matterport or iGUIDE 3D tour, drone imagery, or floor plans for a short-term rental listing. It is especially appropriate when the client requests seasonal photo refreshes, wants to print images for a physical guest book or framed wall display, or needs explicit licensing for multiple booking platforms.
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This Agreement is entered into by and between your photography business and the authorized owner or manager of a short-term rental property. It covers still photography, 3D virtual tours (Matterport, iGUIDE), aerial/drone imagery, floor plans, and any other agreed deliverables — everything a vacation rental host needs to compete on the major booking platforms.
A clearly defined base fee and non-refundable retainer secure the shoot date upfront. The balance is due within a specified number of days after delivery, with a built-in grace period and a monthly late fee rate to protect your cash flow.
One of the standout features of this template: a **discounted seasonal refresh rate** for returning clients who want to update their listing photos for spring blooms, holiday décor, or post-renovation upgrades. The refresh window, advance notice requirement, and fee are all customizable.
The license is specifically scoped to **Airbnb, VRBO, Booking.com, and the client's direct-booking website** — no more ambiguity about where images can appear. Clients may resize or compress for platform specs but may not apply heavy filters, sublicense, or use images for unrelated advertising.
A dedicated clause grants the client the right to print a defined number of photographs for use in **physical guest books and framed in-property displays** — a common request from vacation rental hosts that most generic photography contracts don't address.
FAA Part 107 compliance is affirmed, and the client bears responsibility for disclosing any HOA restrictions or local flight ordinances before the shoot date.
Other templates capture pros use alongside this one.
Long-Form Real Estate Photography Contract — WGAN 2026 form template.
Photography and 3D Tour Services Agreement — WGAN 2026 form template.
Short-Form Real Estate Photography Contract — WGAN 2026 form template.
A comprehensive commercial property media services agreement for photographers, 3D tour creators, and drone operators serving commercial buildings, retail, office, and industrial clients.
