A vendor/supplier agreement for real estate photographers and proptech professionals purchasing editing, cloud storage, print, or other third-party services, covering SLAs, confidentiality, and audit rights.
Last updated
The Vendor Supplier Agreement is a bilateral contract template for real estate photographers, 3D tour creators, and reality-capture professionals who purchase editing, cloud storage, print fulfillment, or other third-party services. It establishes binding terms between a buyer (the photographer) and a vendor, covering service-level commitments, payment schedules, confidentiality obligations, data security requirements, audit rights, intellectual property ownership, and dispute resolution procedures.
Use the Vendor Supplier Agreement when contracting with any third-party service provider whose work touches client media assets or project data — for example, an overseas photo-editing studio, a Matterport cloud-hosting reseller, a wide-format print fulfillment company, or a virtual-staging provider. It is especially appropriate when missed delivery deadlines, data handling failures, or unauthorized use of property images would create liability with the photographer's own clients.
First 2 pages shown — watermarked. Subscribe to fill out and download the unbranded document.
This Agreement is entered into between **[PHOTOGRAPHER LEGAL NAME]** (Buyer) and **[VENDOR LEGAL NAME]** (Vendor), effective as of **[EFFECTIVE DATE]**. It governs every purchase of editing services, cloud storage, print fulfillment, or other third-party goods and services the Buyer procures from the Vendor.
---
Vendor agrees to provide: **[DESCRIPTION OF SERVICES]**, including any editing, cloud storage, print fulfillment, or related deliverables as mutually agreed in writing. Any scope changes must be documented in a signed written amendment — verbal authorizations are not binding.
---
Vendor commits to delivering completed services within **[DELIVERY DAYS] business days** of receiving required materials. Missed deadlines must be flagged within **[DISPUTE NOTICE DAYS] business days**, after which Vendor has **[CURE PERIOD DAYS] business days** to remedy the issue at no additional cost.
Three or more missed deadlines within any rolling 90-day window constitute a **material breach**, entitling Buyer to terminate the agreement.
---
The base fee is **[BASE FEE]** per **[BILLING UNIT]**, invoiced **[INVOICE FREQUENCY]** in arrears. Payment is due within **[PAYMENT TERMS DAYS] days** of a valid invoice. Late balances accrue interest at 1.5% per month.
---
All client data, property images, project files, and pricing structures shared with Vendor are treated as **Confidential Information**. Vendor may not use Buyer's media assets in its own portfolio or marketing without prior written consent. Confidentiality obligations survive termination for **[CONFIDENTIALITY TERM YEARS] years**.
---
With **[AUDIT NOTICE DAYS] business days'** written notice, Buyer may audit Vendor's records, systems, and processes to verify SLA compliance, data security, and invoicing accuracy — up to once per calendar year (more if a material breach is suspected). Vendor must retain all relevant records for **[RECORD RETENTION YEARS] years** post-termination.
Other templates capture pros use alongside this one.
Mutual Non-Disclosure Agreement — WGAN 2026 form template.
Service Level Agreement — WGAN 2026 form template.
Statement of Work — WGAN 2026 form template.
Independent Contractor Agreement — WGAN 2026 form template.
