Expense Report

What is the Expense Report?

The Expense Report is a structured template designed for real estate photographers, 3D tour creators, and proptech professionals to document, categorize, and reconcile business expenses. It captures submitter details, up to five itemized expense lines, a billable vs. non-billable summary, and receipt status. A built-in category guide covers drone operations, mileage, software subscriptions, and equipment. An approver section supports both solo operators and multi-person teams.

When should you use this form?

The Expense Report is the right tool whenever a real estate media professional needs to submit reimbursable costs to a broker, property management firm, or agency client, reconcile monthly business spending for bookkeeping, or document pass-through charges — such as Matterport cloud fees, FAA drone authorizations, or shoot-day parking — on a client invoice. It also serves solo photographers preparing records for quarterly tax filings.

What's included in this template?

• Submitter information: legal name, DBA, email, phone, and reporting period dates
• Up to five itemized expense lines with vendor, date, category, and USD amount
• Billable vs. non-billable flag and client/project name for each expense line
• Receipt status indicator: attached, available on request, or unavailable
• 10-category reference guide covering drone operations, mileage, software subscriptions, and more
• Expense summary tallying total billable, total non-billable, and grand total
• Certification and signature block for the submitter
• Approver-only section with approval status, reimbursement amount, and reviewer notes

How do I fill out this form?

1. Open the form at forms.wgan.info. Navigate to the Expense Report template in the WGAN Forms Library at forms.wgan.info and click the form to open the online fill-in interface.
2. Enter submitter and report period details. Type your legal name, business or DBA name, email, phone number, and the start and end dates of the reporting period into the Submitter Information section.
3. Add individual expense line entries. Complete each expense line by selecting a date, vendor name, category from the dropdown, business-purpose description, USD amount, billable flag, client/project name, and receipt status.
4. Review the auto-tallied expense summary. Confirm the Expense Summary section correctly reflects your total billable, total non-billable, and grand total amounts before proceeding to the signature block.
5. Sign and certify the report. Enter your name in the Certification and Signature block to attest that all entries are accurate, complete, and submitted for the correct reporting period.
6. Download and submit the completed report. Click the download button to save the finished report as a PDF, then share it with your approver, bookkeeper, or client as needed.

Preview

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Table of contents

1. Submitter Information
2. Report Overview
3. Expense Entries
4. Expense Summary
5. Receipt Documentation
6. Category Reference Guide
7. Certification and Signature
8. Approver Use Only

What's included

• Structured per-expense entry fields with vendor, date, and amount
• Client-billable vs. non-billable flag on every expense line
• Ten standard categories tailored to real estate photography businesses
• Receipt attachment tracking and retention period commitment
• Billable and non-billable subtotals plus grand total summary
• Submitter certification and acknowledgment of accuracy
• Approver-only section for review, notes, and status tracking
• Covers parking, tolls, meals, software subscriptions, and drone costs