A day-by-day weekly production schedule template for real estate photographers and 3D tour creators to track shoots, edits, deliveries, and staff assignments.
Last updated
The Weekly Production Schedule is a day-by-day planning template designed for real estate photographers, 3D tour creators, and reality-capture professionals. It organizes a full work week into structured daily blocks covering shoots booked, edits due, and deliveries scheduled. The template also consolidates staff assignments, equipment logistics, weekend on-call coverage, and a free-form notes section — giving photography teams one shared document that keeps every role, deadline, and deliverable accountable from Monday through Sunday.
The Weekly Production Schedule is most useful at the start of each work week, before assignments are communicated to photographers, editors, and drone operators. Use it when managing multiple concurrent shoots across different properties, when coordinating Matterport, iGUIDE, or drone services alongside standard HDR photography, or when weekend on-call coverage needs to be documented in advance. It is especially practical for teams of two or more where overlapping deadlines and file deliveries require a single shared reference.
First 2 pages shown — watermarked. Subscribe to fill out and download the unbranded document.
This template opens by anchoring every schedule to a specific week — start date, end date, managing company, and the one person accountable for keeping it current. You'll name your **team communication channel** (Slack, GroupMe, email, or anything else) and set the time by which all staff must review their assignments. That single header block eliminates the "I didn't know" excuse before the week begins.
Each weekday section is divided into three clean blocks:
The shoot-type field uses a drop-down covering every common real estate media service so nothing gets mis-labeled.
A dedicated section captures Saturday–Sunday assignments and specifies the on-call staff member, the confirmation deadline, and the escalation path — keeping weekend surprises to a minimum.
One consolidated view of everyone active this week: photographers, editors, drone operators, and Matterport / 3D tour specialists. The section also pins your **file delivery platform** (Google Drive, Dropbox, Pic-Time, etc.) and your raw-asset upload turnaround window so expectations are spelled out in writing, not assumed.
A free-form field at the bottom catches everything else — weather contingencies, client-specific preferences, equipment swaps, and last-minute scope changes — all in one place your whole team can reference.
Other templates capture pros use alongside this one.
An internal cover sheet and tracking checklist real estate photographers use to collect, log, and file W-9 tax forms from subcontractors, second shooters, and vendors for accurate 1099 reporting.
A structured internal incident and damage report for real estate photographers, drone operators, and 3D tour providers to document equipment damage, property damage, or safety incidents during a shoot.
IRS-compliant personal-vehicle mileage log for real estate photographers and proptech professionals to track business-travel deductions year-round.
A step-by-step internal onboarding checklist for real estate photography businesses hiring second shooters, editors, or admin staff — covering paperwork, equipment, access, and first-shoot pairing.
